Author Guidelines and Style Guide CPoS

Comparative Population Studies (CPoS) is a peer reviewed interdisciplinary scientific journal on demography and population studies, and publishes articles in English and German translations of selected articles will be available in a special selection. The journal was founded in 1975 and renamed in 2010 on the occasion of the 35th volume. It is published free of charge and without submission or processing fees by Prof. Dr. Norbert F. Schneider on behalf of the Federal Institute for Population Research (Wiesbaden, Germany) as an online open-access journal and appears four times a year. On average two special issues per year are coordinated by guest editors. Information for guest editors is available on request from the managing editor. A printed version is available for cooperating institutions and libraries. Editorial policy is guided by a scientific advisory board. The peer review process is supported by a board of reviewers.

The journal’s homepage is available at www.comparativepopulationstudies.de.

Submissions for review in English are welcome at all times (no submission or processing fees). CPoS provides free language editing after successful review of a submission. Please submit your paper according to the author guidelines in this document to cpos@bib.bund.de.

Exclusively unpublished peer-reviewed research papers in demography and related fields are published. Papers may cover a wide range of topics on demography, as well as on population or family studies, with a focus on empirical research, theory, and methods. The journal features articles with a spatial or comparative perspective on regional issues emphasizing the German-speaking countries and Europe or on population issues on a global scale.

Editorial policy

CPoS is published in accordance with the good academic practice, as set out in the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB). The rules of the aforementioned code apply to all parties involved in the process of publishing the journal, including the publisher, editors and other members of the editorial team, reviewers, as well as members of the board of reviewers and the scientific advisory board. Academic misconduct will be treated in accordance with the rules set out in the aforementioned code.

By submitting a contribution, the corresponding author declares that the article has – in full or in parts – not been published previously, that the copyright lies with the author(s) and that all copyright-protected material is used with full consent of the copyright holder and is properly cited (see Copyright Notice below). If the submission is in full or in parts identical with or based on any previous submission – which has been rejected in any peer review or which has already been published in print or online as a working/discussion paper, conference report, web page or any other form of publication – the author(s) shall make sure to comply with the additional rules below. The corresponding author is expected to act on behalf of all co-authors and is responsible for final proofreading. Authors are requested to prepare their contributions in accordance with the good academic practice, as set out in the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB). Academic misconduct will be treated in accordance with the rules set out in the aforementioned code. Full responsibility for the article lies with the authors. Articles are not accepted for publication unless they are formally approved in writing by the managing editor of the journal. Communication will be sent via e-mail to the corresponding author only.

Additional submission rules

If the submission is in full or in parts identical with or based on any previous submission – which has been rejected in any peer review or which has already been published in print or online as a working/discussion paper, conference report, web page or any other form of publication – the following additional rules apply. By submitting a paper, the authors confirm that they comply with these rules. Any breach of these rules will be regarded as academic misconduct and treated in accordance with the rules stated in the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB):

1.  In case of the submission of a previously rejected paper it is recommended to inform the managing editor accordingly.

2.  If the submission is in full or in parts identical with or based on a previous article – which has already been published in print or online as a working/discussion paper, conference report, web page or any other form of publication – this must be declared at the time of submission, and the previous publication must be provided as a reference. The acceptance of such papers for review is at the discretion of the managing editor in accordance with the publisher. Authors considering submitting such papers for review are advised to contact the managing editor in advance of preparing a version for submission.

     A republication will be considered:

  • in cases where the original language is other than English and/or
  • if considerable updates have been made to data and/or references and/or
  • if considerable changes have been made to the content and/or text (e.g. based on recommendations of a review process) and/or
  • if considerable changes have been made to adapt the previous publication to the requirements of CPoS (e.g. in terms of length, and/or tables, figures and maps etc.).

3.  If the submission is in full or in large parts identical with or based on a previous article – which has already been published in print or online as a working/discussion paper, conference report, web page or any other form of publication – the original publication must be included in the list of references, and the fact that the paper is based on a previous publication must be announced in form of a footnote to the title of the submission.

4.  If minor parts of the submission (including tables, figures and maps) are cited or paraphrased from a previous publication of the submitting authors, which has already been published in print or online as a working/discussion paper, conference report, web page or any other form of publication, the original publication must be cited according to the general rules of citations and included in the list of references. Paraphrases of longer parts (e.g. descriptions of data or methods, whole paragraphs) should be explicitly announced in the introduction, the text (e.g. “The following section is based on …”) or an explaining footnote.

Citations or paraphrases from publications by the submitting authors, which are under copyright, are treated as if they are citations or paraphrases of third parties. In such cases, authors are requested to consider if citations or paraphrases of their own content or the reuse of tables, figures and maps may infringe the copyrights of a third party.

In general, the use of tables, figures and maps requires permission from the copyright holder. Extensive citations and paraphrases without new content by the authors or the composition of citations and paraphrases without a considerable contribution by the authors may exceed the right of citation granted under German copyright law. If there are any doubts about copyright issues, authors are advised to contact the managing editor at the time of submission. The responsibility to provide all necessary permissions remains with the authors.

Peer review

Submissions for review in English are welcome at all times. CPoS provides free language editing after successful review of a submission. All submissions will undergo a double blind peer review process by at least two reviewers. Authors may be asked by the managing editor at all times during the editorial process to revise a contribution in order to maintain scientific standards and comply with the journal’s author guidelines and style guide. The managing editor may commission additional reviews as part of the editorial process. For authors who are requested by reviewers or editors to revise and resubmit their article it is mandatory to resubmit the article together with a documentation of the changes made according to the recommendations of reviewers or editors and to defend these changes. This statement will be provided to the reviewer together with the resubmitted article. Reviewers will receive all reviews in order to re-review resubmitted papers. Reviewers are expected to comply with the principles of the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB). Reviewers should not accept reviews if anonymity is breached or a conflict of interest exists. Exceptions to this policy may apply in cases where articles are based on conference contributions or previous publications. Review results will be made available to the authors anonymously. Decisions on the acceptance of papers, revision of contributions, additional reviews or re-reviews and copy editing are solely the responsibility of the managing editor in agreement with the publisher, and are final.

Copyright and open access

The copyright in the published articles remains with the Federal Institute for Population Research. Authors are provided with a PDF file of their article for distribution, and are encouraged to submit it to newsletters, databases or search engines. When doing so, a link to the CPoS homepage using the article’s unique doi or URN indicator should always be preferred instead of local file copies. Authors will be granted permission to re-publish or re-print the article or parts of it, provided that the initial publication in CPoS is properly acknowledged. In such cases, an off print or the source information must be provided to CPoS. Libraries are encouraged to subscribe to the electronic version of CPoS free of charge and may hold local copies of the journal in their databases. Selected libraries will be provided with printed copies as well. Metadata are available on request. Archive copies of the journal in print and electronic form are held by the German National Library. CPoS holds an ISSN for its electronic (1869-8999) and print (1869-8980) editions. Each article is identified by a URN indicator for long-term accessibility distributed by the German National Library and an additional doi indicator.

Publication

All articles will be published in English and German translations of selected articles will be available in a special selection. CPoS provides free language editing after successful review of a submission.  The decision on the publication of German translations is taken by the managing editor in accordance with the authors. Proofs will be made available as PDF files after layout and copy editing is completed. Authors’ corrections are accepted by e-mail, fax or letter mail. Articles finally approved by the corresponding author will be published online as soon as possible on the CPoS homepage, indentified by doi and URN indicators. Articles will be assigned to a particular edition by the managing or guest editors and made available in print in due course.

Instructions for preparation of the submission

  1. Please submit plain text by e-mail without any format added, using a word processor and a common file format such as .doc or .rtf. Contributions must not exceed a length of 20 to 25 pages (3,600 characters with spaces each), including references (unless with the prior consent of the managing editor). Tables and figures must fit within the limit of 20 to 25 pages, and will be calculated at 3,600 characters per full page size. The text should include the full names of all authors and the respective contact information at the end of the text and indicate the corresponding author. Please do not place information within the text itself which allows the authors to be identified. Such information can be added after a successful review. Be careful to use clear, comprehensible language and correct spelling and grammar. Non-native speakers should arrange for draft copy editing of the language before submitting contributions for review. Nevertheless, copy editing will be provided by CPoS after a successful review.
  2. The outline of the text should be arranged to include an abstract in the language of the text (up to 2,500 characters) and keywords (up to 5). Please use the same keywords for your online-submission.
  3. Chapters should be numbered and have no more than two levels of sub-chapters. Please use the automatic functions of your word processor for footnotes and numbered or bulleted lists. Footnotes should be used sparingly and not for referring to literature; relevant information necessary for understanding the text should always be included in the main text. Bold or underlined font types are not allowed within the text. Italic font types may be used sparingly to indicate author names and generic terms, or to highlight selected text elements.
  4. Please place the title and source of figures and tables at a suitable position within the text and refer to the respective number of the figures and tables in the text (e.g. “see Figure 2”, and not “see the following figure”; the final placing of figures and tables may change during the layout process). Titles of figures and tables, as well as legends and table headings, should bear the correct variable names, units and temporal and geographical reference of the data displayed instead of generalized titles. Additional information may be added using an annotation before the source entry. Please use “Source: own design” or “Source: own calculation based on …” to indicate your authorship of a figure or table.
  5. Please send tables and figures as separate files (preferably as .xls files), and do include them in the text. Make sure to attach the respective data source and include it in the list of references.
    A draft design plus the respective data are sufficient for common types of figures. In order to ensure that CPoS has a uniform layout, all figures will be drawn up by the Federal Institute for Population Research. Authors will receive a proof to enable them to check for the layout of the figures.
    Complex figures which differ from common types, especially maps, should be sent as a PDF file in black and white or grey scale. An additional version in colour for the online version only may be provided. Please use Arial fonts for text within the figures and arrange for a maximum printing size of the figure of approx. 12.2*16.5 cm. Font size and line width should be related to the given printing size. Authors will be contacted about the technical details if necessary.
  6. Formulae may be added within the text if the MS Word® formula editor is used, otherwise formulae should be provided as separate PDF files.
  7. Please make references within the text according to this pattern: (author year: page-page). More than one author name will be separated by a comma, more than two abbreviated by et al. after the first author name. Reference to more than one publication by an author or more than one set of pages of a publication will be separated by a comma, and more than one reference within a single set of brackets will be separated by a semicolon (AuthorAa, AuthorAb year1: page-page, year2: page-page; AuthorB et al.: year: page-page). Each reference in the text must be accompanied by an entry in the reference list. Please refrain from using extended compilations of references in the list without respective representation in the text.
    Quotations must always be placed within double quotation marks (“); quotations within quotations must be placed within single quotation marks (‘). Please use the standard of your word processor depending on the language used. Omissions in a quotation should be marked with […]. Translations of a quotation should be and stated as such, e.g. [translation by the author]. Quotations should always have a reference stating the page number.
  8. Please name files according to this pattern: e.g. text.doc, fig1.xls, tab1.xls, fig2.pdf, formula1.pdf, etc.
  9. The online submission requires metadata such as information on the author, title, and abstract (step 2 of submission). If supplementary files (figures, tables, maps, or data) are submitted in addition to the article a title must be assigned to each file (step 4). Required fields are marked with a *. Please make sure to have the requested information at hand.

    METIS: Members of VG-Wort may submit their membership number in the metadata section in order to participate.

    OpenAIR: Please provide the grant number in the metadata section to fullfill deposit requirements resulting from research grants of the European Research Council or the Seventh Framework Programme.

Style guide for references

Monographs:

United Nations, Department of Economic and Social Affairs, Population Division 2013: World Population Prospects: The 2012 Revision. Volume I: Comprehensive Tables. New York: United Nations.

Doblhammer-Reiter, Gabriele (Ed.) 2014: Health among the Elderly in Germany: New Evidence on Disease, Disability and Care Need. Series on Population Studies by the Federal Institute for Population Research 46. Opladen, Berlin, Toronto: Barbara Budrich.

Author name, first name year: Title. Subtitle. Series name volume number. {Addition to title, e.g. PhD thesis.} {2nd or further edition.} {2 or more volumes.} Place of publication: Publisher.

Articles in books:

Milewski, Nadja; Doblhammer, Gabriele 2014: Mental Health among Immigrants: Is there a Disadvantage in Later Life? In: Doblhammer-Reiter, Gabriele (Ed.): Health among the Elderly in Germany: New Evidence on Disease, Disability and Care Need. Series on Population Studies by the Federal Institute for Population Research 46. Opladen, Berlin, Toronto: Barbara Budrich: 187-207.

Author name, first name year: Title. Subtitle. In: Editor name, first name (Ed.): Title. Subtitle. Series name volume number. {Addition to title, e.g. PhD thesis.} {2nd or further edition.} {2 or more volumes.} Place of publication: Publisher: pages from-to.

Articles in serials:

Kreyenfeld, Michaela et al. 2011: Order-Specific Fertility Rates for Germany. Estimates from Perinatal Statistics for the Period 2001-2008. In: Comparative Population Studies 35,2: 207-224 [10.4232/10.CPoS-2010-06en].

Author name, first name year: Title. Subtitle. Journal name volume number,issue number: pages from-to [URN or doi].

Articles in newspapers:          

Porter, Eduardo 2014: Reducing Carbon by Curbing Population. In: The New York Times (New York edition) 163, 6.8.2014: B1 [http://nyti.ms/1mk7Z3u, 18.8.2014].

Author name, first name year: Title. In: Name of paper {volume or number of paper,} date of issue: pages from-to [URL, Date of last retrieval].

     or

Demography. In: The Economist (International edition) 411, 31.5.2014: 51 [http://www.economist.com/news/international/21603024-why-shrinking-populations-may-be-no-bad-thing-quality-time, 18.8.2014].

Title. In: Name of paper {volume or number of paper,} date of issue: pages from-to [URL, Date of last retrieval].

Internet sources:

Engelman, Robert 2011: What a population of 7 billion people means for the planet. In: www.theguardian.com 18.7.2011. URL: http://www.theguardian.com/environment/2011/jul/18/population-7-billion-planet, 18.8.2014.

Author name, first name year or year of retrieval: Title of page or URL and file name. {In: Title of online source / newsletter / online paper.} URL / URN / doi, Date of last retrieval.

     or

Demopaedia: Demographic Transition (2010). URL: http://en-ii.demopaedia.org/wiki/Demographic_transition, 18.8.2014.

Title of page or URL and file name (year or year of retrieval). URL / URN / doi, Date of last retrieval.

Information in { } as available. URN or doi in [ ] should be included if an electronic version is available. Up to three authors will be separated by a semicolon. More than three authors will abbreviated after the first author with “et al.” More than one entry for an author with the same year will be differentiated by a, b, etc. after the year. Up to three places of publication will be separated by a comma.

A citation style is available for download via the citation menu of Citavi®.

 

Terms of Agreement:

CPoS reserves the right to withdraw articles without the consent of the authors if they do not comply with the author guidelines or good scientific conduct according to the rules stated in the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB). Furthermore, authors violating the conditions set by the author guidelines of CPoS or good scientific conduct are subject to compensation claims (e.g. copy editing and translation) and may face criminal charges. Scientific misconduct will be reported to the institutional affiliation declared by the authors. The withdrawal or retraction of an article will also be announced publicly at the CPoS website and external partners (catalogues, databases, search engines) will be informed as well. For publications in CPoS, the rules stated in the Code of Good Academic Practice and Regulations on Academic Misconduct at the Federal Institute for Population Research (BiB) are mandatory for all authors in cases of scientific misconduct.

All communication concerning CPoS should be addressed via email to cpos@bib.bund.de.